Remote work policy
For teams tired of FINAL_v2_REAL.docx
One document.
One truth.
Every important document should have one official version — not five files called FINAL. Changes get proposed, reviewed, and approved before anything becomes official.
Canonical workspace
SOUND FAMILIAR?
Too many versions.
One answer.
final.docx, final_v2.docx, final_FINAL.docx... somewhere in there, the right version exists. Nobody's completely sure which one it is.
Your shared drive
Canonical
Everyone knows this is the one.
BEYOND THE TEXT
More than
just words.
A document can change without a single new sentence being written. A paragraph moves. A heading changes level. A table gets updated. A section quietly disappears. Canonical shows you exactly what's different — before it becomes official.
HOW IT WORKS
One proposal.
Never two competing versions.
Follow a real project proposal from its official version, through a suggested change, to a new official version — with nothing lost along the way.
01
There is one official proposal.
The team, the client and anyone reviewing all start from the exact same document.
02
A proposed change branches off — it doesn't replace anything.
The official proposal stays exactly as it is. The suggested change lives on its own, clearly marked as under review.
03
See exactly what changed between the two versions.
Not a wall of red and green text — the specific things that actually changed.
04
Approve it, and it becomes the one official version.
The old version stays in the history. The team moves forward with one clear document again.
Website Redesign — Project Proposal
3. Timeline
The design and development phases are estimated to take 8 weeks from kickoff to launch.
Website Redesign — Project Proposal
Version 7 is still the official document, unchanged.
3. Timeline
The design and development phases are estimated to take
8 weeks 11 weeks from kickoff to
launch, to accommodate the client's expanded scope.
Website Redesign — Project Proposal
Version 7 is still the official document, unchanged.
Scope expanded
Timeline updated
Deliverable moved
3. Timeline
The design and development phases are estimated to take
8 weeks 11 weeks from kickoff to
launch, to accommodate the client's expanded scope.
💬 Sarah: "Client confirmed the added deliverable — approving."
Website Redesign — Project Proposal
3. Timeline
The design and development phases are estimated to take 11 weeks from kickoff to launch, to accommodate the client's expanded scope.
Approved by Sarah · "Expanded project scope"
✓
BENEFITS
The questions
this answers.
Every team eventually asks these. With Canonical, you already know.
Which version is current?
Canonical tells you.
What actually changed?
Canonical shows you.
Can a change slip through the cracks?
Never, nothing publishes without approval.
Who approved this, and why?
Canonical remembers.
FOR THE WHOLE TEAM
Everyone knows
where they stand.
Contributors can safely suggest a change without touching the official version. Reviewers can see exactly what they're approving before they approve it. Everyone else just opens the document — whatever they're looking at is already the official one.
SIMPLE PRICING
Start free.
Upgrade when you need more control.
€0
/ forever, up to 3 people
Full document history, reviews and approvals from day one. Add seats and workspace controls when your team grows.
Get startedNeed governance for a larger organisation? Talk to us.
Know what's official.
Know what changed.
No more guessing. No more FINAL_v2_REAL.docx.
Make your documents canonical →